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Accounting

Basic Accounting System for Income and Expense Tracking. Integrates with SystemCore for automatic transaction sync from sales/purchase orders (optional).

Features​

  • Income tracking - Record and categorize all income sources
  • Expense tracking - Track and categorize business expenses
  • Category management - Customizable transaction categories organized by type (income/expense)
  • Financial reports - Income/expense summary, cash flow, and category performance reports
  • Transaction management - Full transaction history with search and filters
  • Automatic sync - Optional integration with SystemCore for order-based transactions

Requirements​

Dependencies: None

Optional integration with SystemCore enables automatic transaction creation from sales and purchase orders.

Installation​

AccountingCore is a core module that is always enabled. It cannot be toggled on or off.

Usage​

Dashboard​

Navigate to Accounting > Dashboard for an overview of your financial data including income and expense summaries, recent transactions, and key metrics.

Managing Transactions​

Navigate to Accounting > Transactions to record and manage all financial transactions. This is a unified view for both income and expenses:

  1. Click Add Transaction
  2. Select the transaction type (income or expense)
  3. Choose the appropriate category
  4. Enter amount, date, and description
  5. Attach supporting documents if needed
  6. Save the transaction

Use filters and search to find specific transactions in the history.

Managing Categories​

Navigate to Accounting > Categories to set up and organize your transaction categories:

  1. Review the default category structure
  2. Add, edit, or remove categories as needed for your business
  3. Organize categories by type: Income and Expense

Tax Configurations​

Navigate to Accounting > Tax Configurations to manage tax rates and rules. This is shared with the SystemCore module and links to the same configuration at Operations > Configuration > Tax Configurations.

Generating Reports​

Navigate to Accounting > Reports to access:

  • Income & Expense Summary - Income vs expenses over a period with category breakdowns and monthly trends
  • Cash Flow - Running balance with opening/closing totals and transaction-by-transaction flow
  • Category Performance - Performance analysis by category with totals and averages

Reports can be filtered by date range and category, and exported to PDF.

Settings​

Navigate to Accounting > Settings to configure accounting preferences.

SystemCore Integration​

When SystemCore is enabled, the Accounting module can automatically:

  • Create income transactions from completed sales orders
  • Create expense transactions from approved purchase orders
  • Link transactions to customers and suppliers

To enable this integration, go to Accounting > Settings and toggle Sync with System Orders.

Best Practices​

  • Reconcile accounts monthly
  • Categorize transactions consistently
  • Attach documentation to all significant transactions
  • Review reports regularly for financial health insights

Changelog: View version history

Last updated on